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HLBC privacy policy

What data we collect, why, how long we keep it, who we share it with and what rights you have.

Version of
17 October 2026
Effective from
the date the website is launched
Controller
HLBC Sp. z o.o. w organizacji (company in organisation)Plac Europejski 1, 00-844 Warsaw · hello@hl-bc.com · NIP, REGON and KRS after registration

Draft document, version of 17 October 2026. It will be approved by an attorney-at-law before the website is launched.

Contents 10 §
  1. § 1Data controller
  2. § 2What data we collect
  3. § 3Purposes and legal bases
  4. § 4Data recipients
  5. § 5Transfers of data outside the EEA
  6. § 6Retention period
  7. § 7Your rights
  8. § 8Professional secrecy
  9. § 9Cookies and browser storage
  10. § 10Changes to the policy

§ 1Data controller

  1. The controller of your personal data is HLBC Sp. z o.o. w organizacji (company in organisation), with its registered office at Plac Europejski 1, 00-844 Warsaw, which operates the HLBC – Hexagon Law & Business Consulting website (“HLBC”, “we”).
  2. For personal data matters, you can write to hello@hl-bc.com or call +48 505 460 020.
  3. This policy covers data collected through the HLBC website, forms, shop, e-mail correspondence and online meetings.

§ 2What data we collect

  1. Data you provide yourself:
    1. full name, e-mail, phone number
    2. company name, country, NIP or EU VAT number, invoicing address
    3. the content of your enquiry or order and any documents sent
  2. Technical data: country determined from the IP address (only to tailor content on the website, without storing the address), choices in the consent banner and cart contents stored in your browser.
  3. Visit statistics are counted anonymously and only with your consent.

§ 3Purposes and legal bases

  1. We process data in order to:
    1. answer your enquiry and prepare an offer – Art. 6(1)(b) GDPR
    2. perform the ordered service – Art. 6(1)(b) GDPR
    3. issue invoices and keep accounts – Art. 6(1)(c) GDPR
    4. fulfil obligations under the Anti-Money Laundering Act (AML) – Art. 6(1)(c) GDPR
    5. send the comparison, materials and newsletter you request – Art. 6(1)(a) GDPR (consent)
    6. establish, pursue and defend claims – Art. 6(1)(f) GDPR
  2. Providing data is voluntary, but without it we cannot answer your enquiry or perform the service.

§ 4Data recipients

  1. Data may be received by entities that help us perform the service: an attorney-at-law, an accounting firm, a notary, a sworn translator, a bank (when opening an account) and providers of IT, hosting and e-mail services.
  2. Each of them acts under a data processing agreement or its own professional duty of confidentiality.
  3. We disclose data to public authorities only when required by law.

§ 5Transfers of data outside the EEA

  1. Where a matter requires cooperation with a partner outside the European Economic Area, we transfer data only on the basis of a European Commission adequacy decision or standard contractual clauses.
  2. On request we will provide a copy of the safeguards applied.

§ 6Retention period

  1. We retain data as follows:
    1. enquiries without an order – up to 12 months from the last contact
    2. contract data – for the term of the contract and until the limitation period for claims expires
    3. accounting documents – 5 years from the end of the year in which the tax payment deadline passed
    4. AML documentation – 5 years from the end of the relationship
    5. data processed on the basis of consent – until consent is withdrawn

§ 7Your rights

  1. You have the right to:
    1. access your data and receive a copy
    2. rectify your data
    3. erase your data
    4. restrict processing
    5. data portability
    6. object to processing based on legitimate interest
    7. withdraw consent at any time, without affecting earlier processing
  2. You may lodge a complaint with the President of the Personal Data Protection Office, ul. Stawki 2, 00-193 Warsaw.

§ 8Professional secrecy

  1. Information provided in connection with a legal matter is covered by the professional secrecy of an attorney-at-law. We do not use it for any other purpose.

§ 9Cookies and browser storage

  1. The website stores in your browser only what is needed for it to work: choices in the consent banner, the cart and view settings.
  2. We do not use advertising cookies or Google tools. You can change your consent to statistics at any time in the banner settings.

§ 10Changes to the policy

  1. We announce changes on this page, stating the date of the new version. Clients with an active contract are notified by e-mail.

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